The College is committed to responding to each report of Title IX prohibited conduct and other categories of prohibited conduct under this Policy, including sexual assault, dating violence, domestic violence, and stalking.
A. Report. Any person may report prohibited conduct under this Policy to the College.
B. Initial Assessment and Outreach. Upon the Title IX coordinator’s receipt of a report alleging prohibited under this Policy, the Title IX coordinator, Associate Vice President for Human Resources, or their respective designee will conduct an initial assessment of the information contained in the report and, where appropriate, respond to any immediate health or safety concerns raised by the report.
- Scope. As part of an initial assessment, the Title IX coordinator will review the contents of the report to determine, in consultation with other need-to-know College officials, as appropriate, whether the Policy applies to the report and whether the reported conduct falls within the scope of the Policy. If a report or complaint include alleged conduct that is outside the scope of the Policy, those allegations may be referred to the appropriate office or department during or after the covered allegations set forth in the report or formal complaint are resolved under this Policy, except those circumstances covered under limited immunity and as long as such referral does not constitute retaliation as prohibited by this Policy.
- Outreach. In response to reports, the Title IX coordinator (or designee) will contact complainant (if known) to discuss the following:
- That the College has received a report indicating that complainant may have been affected by Title IX prohibited conduct or other prohibited conduct under this Policy.
- Contact information for available, appropriate confidential resources within the College or in the community.
- Reasonably available supportive measures, such as mutual no communication directives, housing changes, and academic schedule changes, where applicable, and that the College will consider complainant’s preferences as to supportive measures.
- The availability of supportive measures with or without the filing of a formal complaint and with or without a formal resolution or alternative resolution process being initiated.
- A statement that retaliation for making a report, filing a formal complaint or participating in a resolution process is prohibited.
- Where a potential crime may have occurred, notice that the complainant has the right, but not the obligation, to report the matter to law enforcement and to request assistance from the College to report the incident to the Kalamazoo Department of Public Safety or other law enforcement. This option can be pursued simultaneously with or separate from any College resolution or disciplinary processes, and College staff will help facilitate this reporting if requested. The College will cooperate with legal investigations. The complainant may also decline to notify law enforcement authorities, including Campus Security and police.
- The process for filing a Title IX formal complaint and the College’s investigation and hearing procedures, as may be applicable, under this Policy.
- The importance of preserving evidence.
- An offer to meet (virtually or in-person) with the Title IX coordinator or designee to discuss options for responding to the report.
- The manner in which the College responds to reports of prohibited conduct.